Requires microsoft excel 2007 or higher to operate. Many integration options for mileage and routing, fuel card importation, finance, and driver messaginggps. Ifta mileage reporting quartix vehicle tracking us. Fuel type a separate florida schedule 1 ifta fuel tax computation, hsmv 85922, is required on each fuel type reported 2. Trucking software payroll, ifta, maintenance, revenue. Start a free trial now to save yourself time and money. We do fuel tax, trip sheets, bookkeeping, accounting statements, and more for. It is advisable to keep this log sheet with you wherever you go so that it can be updated as.
Expressifta is an ifta reporting software that provides tons of innovative, timesaving features to make ifta reporting simple and stressfree. When elds came into the picture the ifta regs did not change. Driver trip sheets or individual vehicle distance records ivdr for each ifta qualified vehicle must be. Jurisdiction name abbreviation of the jurisdiction in which your vehicle is traveling, e. A driver log book or sheet is commonly used by the drivers to document the trips and miles he has traveled on his vehicle for a given time of period. Truck driver pay and expense accounting, and ifta tax. Ifta records must be kept for 4 years from the date the tax return was due or filed, whichever is later. Ifta mileage sheet fill online, printable, fillable, blank pdffiller. These records must support the mileage reported for irp registration. Provide us with your single truckdrivers logs and we can enter the data into our system and create a trip sheet with the correct data as ifta requires. You can save them or email them easily as necessary to your accountant, company, or a driver. These excel spreadsheets do not calculate your state mileage.
In an effort to be more cost efficient, effective first quarter of 2020 filing period 201, the comptrollers office will no longer mail form 56101, international fuel tax agreement ifta report pdf and form 56102, ifta fuel tax report supplement pdf. Although these forms can be used asis, you can create your own forms as long as all the required record keeping information is being captured within those forms. Irp and ifta record keeping requirements view the video 3. All miles empty and loaded are required to accurately. To be used by a single driver or a team to calculate your ifta fuel taxes and to track your expenses and pay for one year. We notice that many logs are missing key pieces of information like odometer readings, origin and destination of the trip and even locations of the stops they make during the trip. Requires licensees to maintain detailed distance records which show operations on an individualvehicle basis. These ivmrs may be supplemented by trip sheets, drivers logs, dispatch logs, or bills of lading. I am hoping to make things easier on myself this year when it comes time to report my mileage and fuel for ifta and irp.
The international fuel tax agreement ifta is a cooperative effort of the lower 48 states and 10 canadian provinces to simplify fuel tax reporting and payment. Supporting information, being kept manually must include the following. Iftairp individual trip report department of licensing. That said, i would expect all major brands to be approved, check the boxes in the stores to see if they have something on the packaging saying something like approved by ifta or ifta approved somewhere on them. Staple your fuel receipts to the back of the form after entering the information below. The international fuel tax agreement is an agreement between the 48 contiguous united states and 10 provinces of canada for the collection and distribution of fuel taxes. Comptroller of marylands motor fuel tax office ifta. Mileage must b e actual miles, not estimated or rounded.
An acceptable mileage accounting system is important in compiling the data necessary to complete the ifta tax return. Trip sheet central online ifta fuel taxes, trip sheets. Ifta software for trucking business cloudbased trucker. The drivers daily logs required by the federal highway administration fhwa must be maintained for 4 years if they represent the only source documentation for operations. Everything you need to know about ifta keeptruckin. Keep completed reports for your records and do not submit this with your tax return or renewal. Then the ending odometer is then transferred to the next trip sheet as the beginning. Microsoft excel spreadsheets for calculating ifta fuel tax offline. No more tracking down drivers missing paperwork and miles. On that page, click the link to apply for a new license and decal. Ifta pertains to the cooperative agreement between 48 states in the u. Your records must include mileage data for each trip on each vehicle and be totaled by vehicle and fleet on quarterly summaries. Driver log sheet is considered an important part of a drivers life and is just like a legal diary. Motor carriers must maintain detailed mileage distance and records for each.
Ifta applies to vehicles that travel between two or more jurisdictions states and that have a gross or registered weight exceeding 26,000 lbs or that have 3 or more axles. Use this schedule to record mileage and fuel used for a trip or day of activity for a single vehicle. Forms and templates florida department of highway safety and. Ifta fuel tax software excel spreadsheet for truckers. Under the agreement, motor carriers register and file with their base jurisdiction, which makes the appropriate financial adjustments and distributes tax monies to the proper jurisdictions. This should match with the amounts that are recorded each day. Owner operators, independent drivers, and fleet owners. International fuel tax agreement missouri department of. Provide us with your single truckdrivers logs and we can enter the data into our system and create a trip sheet with the correct data as ifta. Trip sheet central business tools for truckers, by a. On a trip sheet you put the beginning mileage and ending mileage. Miles by state be sure there are no missing miles between trips. Trip sheet central is a business tool for managing trip reports, income, expenses, shippers, receivers, brokers, accounting statements and ifta fuel tax. Get, create, make and sign ifta mileage sheets for driver.
The drivers daily logs required by the federal highway administration fhwa. The printable forms will remain available online filing your ifta report is fast, easy and more convenient with webfile. You must have your state mileage as written down by the driver, or from your onboard mileage tracking unit, or you can use a program like the state mileage calculator at this link to calculate those miles or kilometers to then enter the totals into this. The international fuel tax agreement ifta is an agreement among jurisdictions united states and canadian provinces to simplify the reporting of the fuel use taxes by interstate carriers. Preparing your ifta tax return is made as simple as pushing a button, and will keep your information online and at your fingertips, or email them right to your office or tax preparer. I need to be able to do the calculation properly if some states are left blank. Decals will be approximately 3 inches x 3 inches 7. If the due date is a saturday, sunday or legal holiday, the next business day is considered the due date.
Ilnag informatio fuel information trip information td. The driver is to list every state they travel through per trip. This page will allow you to enter your mileage and fuel purchase information. Along with a beginning record of the vehicles mileage at the beginning of the year, youll need a record at the end of the year too. Ifta stands for the international fuel tax agreement, of which the lower 48 states and 10 canadian provinces are members. Use this form to report mileage and fuel information for each trip.
Susan trucking paper services 9938 bolsa ave, ste 208 westminster, ca 92683. I added ga and fl, but dont know how to write a statement that if 0 or blank, then use the next state, or continue on until it finds a number greater than zero. Ifta300 page 1 individual vehicle mileage record su mod 0420 account number vehicle id number fleet number trip number unit number registrant name driver name section i driver information section ii mileage recorder registrant address city state zip code. Anyone have a good program or spreadsheet for iftairp miles. Ifta streamlines paperwork and compliance burdens for reporting fuel tax liability for gasoline, diesel, propane, blended fuels gasohol or ethanol. The filing and payment extension is available to those filing the ohio individual income tax, school district income tax, pass through entity and fiduciary income tax, and muni net profit taxpayers that have opted in to the states centralized filing system. Microsoft excel spreadsheets for calculating ifta fuel tax.
To fully understand what ifta is, its important to know why the agreement was made in the first. Discussion in ask an owner operator started by bdog, jan 7, 2017. Ifta forms that are accurate to the tenth of a mile. This is a zipped file so you will need to extract it somewhere on your computer to try it. The ohio department of taxation has extended filing and payment deadlines for ohios income tax. Can anyone recommend a program or have a good spreadsheet.
Ifta allows carriers, including private carriers, to obtain one license and file quarterly tax returns with one base jurisdiction. It allows interjurisdictional carriers to report and pay taxes for the fuel their vehicles consume across states using a single fuel tax license. Total gallons overall fuel mileage for example, if you purchased a total of 4,000 gallons of fuel and covered 22,000 miles, then your overall fuel mileage would be. Prepare an individual vehicle mileage and fuel report for each trip or day of activity. Ifta features trip log trip sheet ifta report fuel tax. Indivdual vehicle mileage and fuel schedule purpose. Ifta mileage calculation spreadsheet killing me solved. If you are a driver on a trip, please login using the truck login. The most secure digital platform to get legally binding, electronically signed documents in just a few seconds. Unit number year driver name trip dates beginning odometer reading ending or jurisdiction line reading miles jurisdiction fuel purchases trip origin trip destination routes of travel monthly totals.
The ifta report is due the last day of the month immediately following the close of the quarter being filed. Total miles traveled in all jurisdictions ifta and nonifta b. The plan you select can be upgraded or downgraded at any time during your subscription. Mileage trip sheet company name month unit number year driver name trip dates beginning odometer reading ending or jurisdiction line reading miles jurisdiction fuel purchases trip origin trip destination routes of travel monthly totals. I write down all my miles and fuel purchases on paper and then file the papers in a separate. The international fuel tax agreement ifta and the international registration plan irp are the two most significant entities of motor carrier tax and registration. Welcome to the new motor fuel tax ifta online registration application when you access the link below, you will be redirected to our new ifta online application. Trip sheet central tsc is a webbased truckbusiness management program designed specifically for truck carrier operations. Ifta mileage reporting simplify your fuel tax reporting if you file ifta fuel tax reports, quartix can help with a tax calculator that is directly tied into our gps vehicle tracking for greater accuracy.
Power unit vehicle number of unit number power unit fleet number fuel type name fuel filerirp registrantother drivers name me. Online trip sheets and ifta software provided by susan trucking paper services. For audit purposes, keep records for up to 4 years for ifta and 612 years for irp. It is an agreement for the collection and distribution of fuel use tax revenues. Irpifta recordkeeping fact sheet irpifta monthly mileage and fuel summary irpifta trip sheet report ps2261 ifta license and decals application ps2262 eft authorization form ps2268 temporary registrationfuel permit request eft authorization ps2269. Hundreds of reports including load sheets, driver sheets, rate confirmation, bols, and more. Fill out, securely sign, print or email your ifta mileage log sheet form instantly with signnow. Transfer the ending odometer b to the beginning odometer a of the next trip sheet. The following forms are provided to use for your convenience. Most fleets spend a significant amount of time gathering required information, ensuring accurate vehicle registrations and enrollment, and filing quarterly and monthly reports.
Fuel filer name if other than irp registrant drivers name. The following forms and templates can be accessed by selecting the. Be sure the information that you enter is complete and accurate. Samples of reports that can be g drivers daily log. Ifta record keepingaudit nebraska department of motor. Vehicle number enter the vehicle number assigned to vehicle. If you have any questions regarding our services, please visit the frequently asked questions section or contact us directly. Most ifta forms dont allow decimals in their forms when you are entering your mileage, but we keep track of all of those partial miles for all of your trips and round off when everything is totaled.